2021-22 Unit Plan
Vice President of Institutional Effectiveness

Mission Statement

Institutional Effectiveness (IE) leads the institutional planning process; develops and implements tools, processes and research to align organizational effort; provides grant development and support services to the college and its programs; and coordinates and supports the college�s accreditation process. The Vice President provides oversight for Information Technology (IT), administrative oversight and support for the California Community College Technology Butte Center, and support for the Professional Development program.

Program Description

The Institutional Effectiveness (IE) area includes the Office of the Vice President for IE , Office of Institutional Research, Grants Manager, and Administrative Assistant. This group leads the college's planning, research, and accreditation efforts as well as providing grants support to the college.


Accountability for Previously Funded Items


Accountability Item 1

TRiO Match for TRio Grants 


Amount: 5000.00
Used For Intended Purpose: Yes
Benefit

The District commited to matching funds of $2,500 for each grant awarded. Two TRiO grants received $261,888 each that provides support and services up to 220 low-income, first generation and/or disabled students. 


Accountability Item 2

Accreditation reassign time/stipends to the faculty and classified staff


Amount: 90000.00
Used For Intended Purpose: Yes
Benefit

As part of the accreditation 


Student Learning/Administrative Unit Outcomes

Completed the Educational Master Plan


Developed a spreadsheet of Outlying Centers and DE services provided to students


Continued discusssion of the Strategic Direction 

Standards/Goals for Student Achievement (Instruction Departments)


        

        
        
        
Standards/Goals for Student Achievement (All Other Departments)

        
Institutional Effectiveness (IE) works with the Educational Master Planning Committee to develop the Standards and Goals for Student Achievement and to get these approved through the college's governance structure. 


IE also supports the college by leading the accreditation efforts on campus. IE is providing research support for a number of initiatives - especally those pertaining to Guided Pathways (Initiative 1), Student Equity (Initiative 6), Process Improvement (Initiative 2) and Enrollment Management and Resource Development (Initiative 4)

        

        
        
        
Strategic Direction

        
The Office of IE supports the college in meeting its Strategic Direction and Priority Themes by:



        

        
        
        
Program Review

        
The unit plan serves as the Program Review for IE.


We continue to focus on the following areas:


Improving the Quality of Data for the College and Programs. With the increase in research capacity the college is continuing to improve data for the college and its programs.


Accreditation


College planning

        

        
        
        
Department Goals

        


 

        



        
Future Development Strategies

        

                    
Strategy 1 - Prepare for Accreditation

                    

                        
Support the accreditation effort by developing the ISER, managing the timelines, and obtaining approval from the Accreditation Steering Committee, constituent groups, Leadership, and the Board of Trustees.


 

                        

                   
                            Initiatives
                            

                            
    
                                    
  • Enhancing a Culture of Completion and Goal Achievement
    • 
                                    
  • Supporting Student, Faculty and Staff Success
    • 
                                    
  • Using Data-Informed Processes for Continuous Improvement
    • 
                                    
  • Enhancing a Culture of Equity and Inclusiveness
    • 
                            

                            


                        Supporting Rationale

                        
Accreditation is central to the college's continuous improvement process.  Additionally the college must remain accredited to maintain its viability as an institution of higher education.  

                        

                    
                    
                        Supporting Rationale Alignment


                        Supports the College's Strategic Direction and Priorities: No

                        Supports Program Review Recommendations: Yes

                        Supports Course level SLOs: Yes

                        Supports PLOs: No

                        Supports ILO - Think Critically: No

                        Supports ILO - Communicate Competently: No

                        Supports ILO - Engage Collaboratively: No

                        Supports ILO - Work Effectively: No

                        Supports Meeting Vision for Success Goal - Credentials: No

                        Supports Meeting Vision for Success Goal - Transfer: No

                        Supports Meeting Vision for Success Goal - Time to Degree: No

                        Supports Meeting Vision for Success Goal - Employment in field of Study: No

                        Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No




    
                        
                    

                    
Strategy 2 - Improve Data Quality, Availability, and Use

                    

                        
1. Continue to work with IT on the data warehouse and integration with dashboards


2. Continue integrating data from various campus software solutions into the data warehouse (SARS, Unit Planning, Guided self-placement, guided pathways entry tool, educational planning tool)


3. Continue to educate campus users on available tools to help them meet their needs


4. Ongoing research training for staff

                        

                   
                            Initiatives
                            

                            
    
                                    
  • Enhancing a Culture of Completion and Goal Achievement
    • 
                                    
  • Using Data-Informed Processes for Continuous Improvement
    • 
                                    
  • Maximizing Resources to Support Student Learning
    • 
                            

                            


                        Supporting Rationale

                        
This strategy directly supports the attainment of the college's standards and goals for student achievement as well as the college's enrollment management objectives.   

                        

                    
                    
                        Supporting Rationale Alignment


                        Supports the College's Strategic Direction and Priorities: No

                        Supports Program Review Recommendations: Yes

                        Supports Course level SLOs: Yes

                        Supports PLOs: No

                        Supports ILO - Think Critically: No

                        Supports ILO - Communicate Competently: No

                        Supports ILO - Engage Collaboratively: No

                        Supports ILO - Work Effectively: No

                        Supports Meeting Vision for Success Goal - Credentials: No

                        Supports Meeting Vision for Success Goal - Transfer: No

                        Supports Meeting Vision for Success Goal - Time to Degree: No

                        Supports Meeting Vision for Success Goal - Employment in field of Study: No

                        Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No




    
                        
                    

                    
Strategy 3 - Continue Implementation of the Butte County Promise and establish Glenn County Promise

                    

                        
This project is an outgrowth of the collaborative work the college has done with its K-12 and university partners in Butte County. It includes the following objectives:


1)  Increase College Going Expectations.


2)  Improve Preparation for College.


3)  Increase College Completion.


4)  Improve civic engagement.


The agreement between the partners was signed in February 2018. The next steps will include developing priorities for the partnership, task organizing to accomplish these priorities and to actually implement them.  


This partnership will require some resources to sustain it. The exact amount will be based on the priorities. It is anticipated that a Glenn County Promise will be established within the next year.  


Initial funding for this effort will come from the Promise Innovation Grant and the Innovation Award. Over the next year, the college will define the resources required for an ongoing implementation of this program.

                        

                   
                            Initiatives
                            

                            
    
                                    
  • Enhancing a Culture of Completion and Goal Achievement
    • 
                                    
  • Supporting Student, Faculty and Staff Success
    • 
                                    
  • Using Data-Informed Processes for Continuous Improvement
    • 
                            

                            


                        Supporting Rationale

                        
This strategy is designed to increase student expectations and streamline student transitions between educational segments and, ultimately, to improve completion. 

                        

                    
                    
                        Supporting Rationale Alignment


                        Supports the College's Strategic Direction and Priorities: No

                        Supports Program Review Recommendations: No

                        Supports Course level SLOs: Yes

                        Supports PLOs: No

                        Supports ILO - Think Critically: No

                        Supports ILO - Communicate Competently: No

                        Supports ILO - Engage Collaboratively: No

                        Supports ILO - Work Effectively: No

                        Supports Meeting Vision for Success Goal - Credentials: No

                        Supports Meeting Vision for Success Goal - Transfer: No

                        Supports Meeting Vision for Success Goal - Time to Degree: No

                        Supports Meeting Vision for Success Goal - Employment in field of Study: No

                        Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No




    
                        
                    

                    
Strategy 4 - Apply for and if funded implement institutional focused grants 

                    

                        
such as Title III/V, SSS

                        

                   
                            Initiatives
                            

                            
    
                                    
  • Enhancing a Culture of Completion and Goal Achievement
    • 
                                    
  • Supporting Student, Faculty and Staff Success
    • 
                            

                            


                        Supporting Rationale

                        
Receiving external grants helps the college to support student achievement and success.

                        

                    
                    
                        Supporting Rationale Alignment


                        Supports the College's Strategic Direction and Priorities: Yes

                        Supports Program Review Recommendations: No

                        Supports Course level SLOs: No

                        Supports PLOs: No

                        Supports ILO - Think Critically: Yes

                        Supports ILO - Communicate Competently: No

                        Supports ILO - Engage Collaboratively: Yes

                        Supports ILO - Work Effectively: No

                        Supports Meeting Vision for Success Goal - Credentials: No

                        Supports Meeting Vision for Success Goal - Transfer: No

                        Supports Meeting Vision for Success Goal - Time to Degree: No

                        Supports Meeting Vision for Success Goal - Employment in field of Study: No

                        Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No




    
                        
                    

                    
Strategy 5 - Support the implementation and evaluation of key initiatives

                    

                        
Guided Pathways, Opt-In Scheduling, Glenn Promise Scholarship Program, programs to support recovery of the Camp Fire, Funding Formula, Student Success Metrics,

                        

                   
                            Initiatives
                            

                            
    
                                    
  • Enhancing a Culture of Completion and Goal Achievement
    • 
                                    
  • Supporting Student, Faculty and Staff Success
    • 
                                    
  • Maximizing Resources to Support Student Learning
    • 
                            

                            


                        Supporting Rationale

                        
The function of our department is to provide support to college wide efforts.

                        

                    
                    
                        Supporting Rationale Alignment


                        Supports the College's Strategic Direction and Priorities: Yes

                        Supports Program Review Recommendations: No

                        Supports Course level SLOs: No

                        Supports PLOs: No

                        Supports ILO - Think Critically: No

                        Supports ILO - Communicate Competently: No

                        Supports ILO - Engage Collaboratively: Yes

                        Supports ILO - Work Effectively: Yes

                        Supports Meeting Vision for Success Goal - Credentials: No

                        Supports Meeting Vision for Success Goal - Transfer: No

                        Supports Meeting Vision for Success Goal - Time to Degree: Yes

                        Supports Meeting Vision for Success Goal - Employment in field of Study: No

                        Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No




    
                        
                    

                    
Strategy 6 - Administrative Support for the Grants Office

                    

                        
The Grants Office will manage over $5M grants for the District in 2020-21 and assists projects with start up when there is not administrative support in place. Currently, the grants manager is handling all of the administrative tasks. Administrative assistance is needed to support this function of the college.

                        

                   
                            Initiatives
                            

                            
    
                                    
  • Enhancing a Culture of Completion and Goal Achievement
    • 
                                    
  • Supporting Student, Faculty and Staff Success
    • 
                                    
  • Using Data-Informed Processes for Continuous Improvement
    • 
                                    
  • Maximizing Resources to Support Student Learning
    • 
                                    
  • Enhancing a Culture of Equity and Inclusiveness
    • 
                            

                            


                        Supporting Rationale

                        
The Grants Office manages both small and large grants for the District. We continue to seek external sources of revenue in the form of grants. Faculty need support as they seek external funds. This person could also help the faculty to apply for grants and with post award administration. CSEA Range 25.

                        

                    
                    
                        Supporting Rationale Alignment


                        Supports the College's Strategic Direction and Priorities: Yes

                        Supports Program Review Recommendations: No

                        Supports Course level SLOs: No

                        Supports PLOs: No

                        Supports ILO - Think Critically: No

                        Supports ILO - Communicate Competently: No

                        Supports ILO - Engage Collaboratively: Yes

                        Supports ILO - Work Effectively: No

                        Supports Meeting Vision for Success Goal - Credentials: No

                        Supports Meeting Vision for Success Goal - Transfer: No

                        Supports Meeting Vision for Success Goal - Time to Degree: No

                        Supports Meeting Vision for Success Goal - Employment in field of Study: No

                        Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No




    
                        
                    

                    
Strategy 7 - Support for institutional effectiveness, research and grants

                    

                        
Support the functions of the IE division. When the IE budget was established, no researcher was here. Now we have a research staff of three. The Grant's Office has expanded their activity and has a minimal budget. The Office of IE has the same budget it had over ten years ago. 

                        

                   

                        Supporting Rationale

                        
The number of initiatives are increasing and the evaluation component of those initiatives is also increasing. 

                        

                    
                    
                        Supporting Rationale Alignment


                        Supports the College's Strategic Direction and Priorities: Yes

                        Supports Program Review Recommendations: No

                        Supports Course level SLOs: No

                        Supports PLOs: No

                        Supports ILO - Think Critically: No

                        Supports ILO - Communicate Competently: No

                        Supports ILO - Engage Collaboratively: No

                        Supports ILO - Work Effectively: No

                        Supports Meeting Vision for Success Goal - Credentials: No

                        Supports Meeting Vision for Success Goal - Transfer: No

                        Supports Meeting Vision for Success Goal - Time to Degree: No

                        Supports Meeting Vision for Success Goal - Employment in field of Study: No

                        Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No




    
                        
                    

                    
Strategy 8 - Provide a budget to the research office

                    

                        
Currently the research office operates without a budget. This office started with one IR Director. Now we have a team of three.  

                        

                   

                        Supporting Rationale

                        
Office staff seek funds from other departments and offices to operate.  While the staff have been able to pool funds from Professional Development, Innovation, Equity, AB-705, the President’s office, operations are tenuous under this model. 

                        

                    
                    
                        Supporting Rationale Alignment


                        Supports the College's Strategic Direction and Priorities: No

                        Supports Program Review Recommendations: No

                        Supports Course level SLOs: No

                        Supports PLOs: No

                        Supports ILO - Think Critically: No

                        Supports ILO - Communicate Competently: No

                        Supports ILO - Engage Collaboratively: No

                        Supports ILO - Work Effectively: No

                        Supports Meeting Vision for Success Goal - Credentials: No

                        Supports Meeting Vision for Success Goal - Transfer: No

                        Supports Meeting Vision for Success Goal - Time to Degree: No

                        Supports Meeting Vision for Success Goal - Employment in field of Study: No

                        Supports Meeting Vision for Success Goal - Reducing Equity Gaps: No




    
                        
                    

                    
Strategy 9 - Fully Fund Grants Manager from the District

                    

                        
The Grants manager is currently 80% District funded. Given that grant activity continues to increase and that Butte College is a HSI, the need for a 100% District appointment is needed.

                        

                   
                            Initiatives
                            

                            
    
                                    
  • Enhancing a Culture of Completion and Goal Achievement
    • 
                                    
  • Supporting Student, Faculty and Staff Success
    • 
                                    
  • Maximizing Resources to Support Student Learning
    • 
                                    
  • Enhancing a Culture of Equity and Inclusiveness
    • 
                            

                            


                        Supporting Rationale

                        
For 2020-21, the Grants Manager is responsible for managing over $5M in grants (Emergency Assistance, Innovation, and possibly the DHSI if awarded). In addition, the GM assists faculty with smaller awards to implement...


Since the college is now a designated HSI, there will be significantly more funding oppportunities will be available to pursue that will benefit the District and its students. The additional 20% of District support will ensure that opportunities are identified and disiminated to faculty and staff in a timely manner to position the District to meet submission deadlines.


We also have the need for thorough analysis regarding policy and procedure around the administration of grants and this will help to ensure these tasks are completed.

                        

                    
                    
                        Supporting Rationale Alignment


                        Supports the College's Strategic Direction and Priorities: Yes

                        Supports Program Review Recommendations: No

                        Supports Course level SLOs: No

                        Supports PLOs: No

                        Supports ILO - Think Critically: No

                        Supports ILO - Communicate Competently: No

                        Supports ILO - Engage Collaboratively: Yes

                        Supports ILO - Work Effectively: No

                        Supports Meeting Vision for Success Goal - Credentials: Yes

                        Supports Meeting Vision for Success Goal - Transfer: Yes

                        Supports Meeting Vision for Success Goal - Time to Degree: Yes

                        Supports Meeting Vision for Success Goal - Employment in field of Study: Yes

                        Supports Meeting Vision for Success Goal - Reducing Equity Gaps: Yes




    
                        
                    


        
    
    
    
        
Requested Non-Financial Resources

        

            
Meeting space for larger committee groups. The Board Room is heavily used and the CFE is not scheduled to support committee meetings. Finding classroom space for committee meetings is also challenging. 

            
        

    


        
Current Financial Resources

        

            
 


 

        
    
    
    
    
    
            
Augmentation Requests

            

                
                    
                    

                        Original Priority
                        Program, Unit, Area
                        Resource Type
                        Account Number
                        Object Code
                        One Time Augment
                        Ongoing Augment        
                    

                    

                        Description
                        Supporting Rationale
                        Potential Alternative Funding Sources
                        Prioritization Criteria
                    

                    
                    
                    
                    

                
                
                
                        

                            1
                            Institutional Effectiveness
                            Personnel
                            11.000.305.1.660010
                            52110
                            $0.00
                            $35,354.00
            
            
                        

                        

                            Grants Manager 20% District Funding
                            With the increased amount of grants, and dollar amounts of grants, this provides support for pre and post grant administration.
                            
                                
    
                                

                            		
                            
                                
    
                                        
  • Meeting Vision for Success Goals
    • 
                                        
  • Closing Equity Gaps
    • 
                                        
  • Meeting student achievement goals (Vision for Success Goals)
    • 
                                        
  • Fostering a Culture of Inclusiveness
    • 
                                

                            		

                        

                        

                            2
                            Grants Office
                            Personnel
                            11.000.305.1.660010
                            52120
                            $0.00
                            $45,000.00
            
            
                        

                        

                            Administrative Support
                            50% Admin. Secretary Grants position. Proposed ongoing augmentation reflects 50% salary and benefits. This position would support pre-award and post-award grant activities for the District.
                            
                                
    
                                

                            		
                            
                                
    
                                        
  • Meeting Vision for Success Goals
    • 
                                        
  • Meeting student achievement goals (Vision for Success Goals)
    • 
                                        
  • Closing Equity Gaps
    • 
                                        
  • Improving Processes: a. Data and Reporting; b. Internal Communications
    • 
                                        
  • Strengthening Professional Development
    • 
                                

                            		

                        

                        

                            3
                            Institutional Effectiveness
                            Operating Expenses
                            11.099.110.1.66008
                            55200
                            $25,000.00
                            $0.00
            
            
                        

                        

                            Accreditation
                            To pay for ISER work over the summer.
                            
                                
    
                                

                            		
                            
                                
    
                                

                            		

                        

                        

                            4
                            Institutional Research
                            Personnel
                            11.000.110.1.660012
                            52120
                            $15,000.00
                            $0.00
            
            
                        

                        

                            Maintain research staff at 100 percent
                            Research analysts are supported by a variety of 1200 fund accounts including the Innovation Award. Grant operations support this lean model. With the innovation award sunsetting, the research office requests $15,000 one-time to cover personnel expenses pending Title 3, Title 5, Trio Grant awards. 
                            
                                
    
                                

                            		
                            
                                
    
                                        
  • Implementing the 2019-2020 Strategic Direction Priorities
    • 
                                        
  • Implementing AB 705
    • 
                                        
  • Implementing Guided Pathways: a. Strategic Scheduling; b. Hobsons Starfish
    • 
                                        
  • Closing Equity Gaps
    • 
                                        
  • Improving Processes: a. Data and Reporting; b. Internal Communications
    • 
                                

                            		

                        

                        

                            5
                            Institutional Research
                            Operating Expenses
                            11.000.110.1.660012
                            55890
                            $0.00
                            $2,000.00
            
            
                        

                        

                            Survey/Focus Group Support
                            The research office has been called on to provide information to the campus regarding student, faculty, and staff perceptions yet has no money to conduct surveys, host focus groups, or purchase software to implement these activities.  These are important functions as demonstrated by the HOPE survey, SENSE survey, Campus Climate Surveys, etc.have costs associated with facilitating the survey and enticing the campus community to participate such as millage to various campus locations, food or stipends for focus group participation, etc. The research office requests $1000 on going for survey/focus group support.  The cost also includes another license for Survey Monkey 

                            
                                
    
                                

                            		
                            
                                
    
                                        
  • Implementing the 2019-2020 Strategic Direction Priorities
    • 
                                        
  • Closing Equity Gaps
    • 
                                        
  • Meeting student achievement goals (Vision for Success Goals)
    • 
                                        
  • Fostering a Culture of Inclusiveness
    • 
                                        
  • Improving Processes: a. Data and Reporting; b. Internal Communications
    • 
                                        
  • Strengthening Professional Development
    • 
                                

                            		

                        

                        

                            6
                            Institutional Effectiveness
                            Operating Expenses
                            11.000.110.1.660012
                            55890
                            $2,000.00
                            $0.00
            
            
                        

                        

                            Support for Institutional Research Office
                            Professional development budget � Across the state, research offices are called on to help colleges navigate decisions regarding a wide variety of topics.  In the past these have included � AB-705, Equity, Guided Pathways, Student Centered Funding Formula, etc.  With no budget, it is difficult for staff to receive training in critical areas or to learn new methods.  For example, the research office has been called on to administer the college�s 320 report, yet does not have funds to attend a CCCCO training. The office is requesting $10,000 � one time to cover travel and PD expenses related to California Community College initiatives and other developments in higher education

                            
                                
    
                                

                            		
                            
                                
    
                                        
  • Implementing the 2019-2020 Strategic Direction Priorities
    • 
                                        
  • Meeting student achievement goals (Vision for Success Goals)
    • 
                                        
  • Improving Processes: a. Data and Reporting; b. Internal Communications
    • 
                                        
  • Strengthening Professional Development
    • 
                                

                            		

                        

            
                
            


    

    
    





 8/2/23