The purpose of Facilities Planning and Management is to create and maintain a safe, positive and appealing environment that supports student and staff success. Our mission is to increase the quality of services provided and establish metrics to verify the level achieved. The Facilities Planning and Management (FPM) department of the Butte-Glenn Community College District is responsible for the construction, maintenance and operation of the physical plant of the District. Divisions include Custodial, Maintenance, Grounds, Printing, Shipping and Receiving, Transportation, Bond Management Program, and the technical and clerical staff to support these functions. The vision of an organization can be subdivided into three parts: Core Values, Purpose, and Mission. The Core Values are the basic beliefs that define us as individuals and thus as an organization. These do not change over time. Purpose is the guiding star that defines the direction the organization will always move toward. The Mission is the immediate challenge to be conquered while moving towards fulfilling the Purpose.
The FPM department consists of eight units: Custodial Services, Building Maintenance, Grounds Maintenance, Printing Services, Shipping & Receiving, Mail Services & Asset Management, Student Transportation, Staff Motor Pool, Bond Management Program, and Facilities Support Services. There are approximately 70 permanent employees in the department.
Dredge STP Pond #2
Fund used to dredge STP Pond #2. Drudging reduced odor and algae, and increased the depth and width of the pond as overtime it becomes shallower due to sediment, trash and other debris build up at the bottom.
VFD Surge Protectors
VFP surge protectors will protect District equipment during voltage inconsistencies.
Replace 1st Floor Chico Center Bullpen Flooring to eliminate trip hazards
Eliminate trip hazard.
Boiler/Chiller Repairs Campus Wide
Due to the elimination of the type of refrigerant used, we needed to replace these units, saving in energy and cost.
Replace backup HVAC for Chico Center IDF (8)
Due to the elimination of the type of refrigerant used, we needed to replace these units, saving in energy and cost.
Replace (7) package units for AHPS IDF Rooms
Due to the elimination of the type of refrigerant used, we needed to replace these units, saving in energy and cost.
Waterless Urinals Change Out in SAS, Arts, SC, CC
Changing out waterless urinal with water urinals will reduced odor and bacteria. This is for safety and maintenance reason.
Repair doors for BE
The doors exceeded their life expectancy. They were the original doors installed when the building was built in the 70s.
Replace 7 doors at Gym that are failing
The doors exceeded their life expectancy. They were the original doors installed when the building was built in the 70s.
Repair AHPS Roof
The roof was repaired due to failed roofing system and leaks.
Seal exterior Concrete at water tank - Per 2016 Inspection
To prevent containmentation of our water system, the exterior concrete needed to be sealed.
Crack repair and overlay to Skid Pad apron and EVOC Track
This will make it safer for instruction when using the area and extend the life of the track.
Playfield Restroom Replacement
Replace playfield restroom due to water damage.
Increase in Fuel and Fuel Tax
Due to low enrollment, student fee revenue has decreased but the requirement to support student transportation has not changed. However, there has been an increase in fuel cost and fuel tax. Funding the fuel budget will continue the Transportation operation at the level at it needs to be.
Waste Water Treatment
The fund covers additional required testing and inspections on waste water.
Add amplifier speakers to LRC, FPM and Campus Center
This is for safety reason. Adding amplifier speakers to the LRC, FPM, and Campus Center buildings will notify occupants in or near the building of a lockdown.
Arts quad landscape furniture
The quad lawn is used by students. Adding furniture to the area will provide an outdoor space for students.
The following goals from the previous strategic plan and program review and the current status:
• Establish and manage a facilities renewal program. Ongoing.
• Identify safety hazards and develop projects to address unsafe conditions. Ongoing.
• Assist instructional and student service departments with development of their projects. Ongoing.
• Ensure that all District facilities, property and vehicles are in compliance with relevant regulations. Ongoing.
• Track and analyze the District’s utility usage and costs. Ongoing.
• Maintain the Bond Management Program. Ongoing.
• Evaluate job class to ensure a match with District needs and requirements. Ongoing.
• Evaluate 2016 Accessibility Survey and create a corrective maintenance plan. Ongoing.
Strategy 1 - Facilities Renewal Program
Establish and manage a facilities renewal program.
The buildings represent the most valuable physical asset of the District with a current replacement value of approximately $355 million. In addition the utility infrastructure, landscape and hardscape are valuable assets of the District. All of these assets have a predictable rate of deterioration and therefore, the need for systematic renewal of these assets to provide for the future usability for District functions.
Strategy 2 - Safety
Identify safety hazards and develop projects to address unsafe conditions.
Some facility deteriorations create unsafe conditions and need to be addressed.
Strategy 3 - Analyze Program Needs
Meet with and discuss facility-related programatic needs for instructional and student services departments.
Adaptive use of facility can assist instruction and delivery of student services. FPM can provide the expertise to assist departments with their augmentation requests.
Strategy 4 - Regulations
Ensure that all District's facility, property and vehicles are in compliance with relevant regulations.
To reduce the District's exposure to liability and potiental regulatory actions.
Strategy 5 - Utility Usage
Track and analyze District utility usage and costs.
Analyzing the District's utility usage will assist with budgeting for future utility costs.
Strategy 6 - Bond Management Program
Maintain the Bond Management Program and increase staffing level or reclassify staff to match the department needs to support the Bond Program.
Additional Program Managers are needed to support the Bond Program.
Strategy 7 - Accessibility Survey
Evaluate 2016 Accessibility Survey and create a corrective maintenance plan.
Correcting the deficiencies identified in the survey will make the campus more ADA accessible.
Need assistance from Human Resources to reclassify Office Coordinator position to original Supervisor of Technical Services position.
Need assistance from Human Resources to reorganize the Supervisor of Maintenance and Grounds position.
Need assistance from Human Resources to reinstate and hire Grounds Supervisor position and eliminate the lead position.
None
| Original Priority | Program, Unit, Area | Resource Type | Account Number | Object Code | One Time Augment | Ongoing Augment |
| Description | Supporting Rationale | Potential Alternative Funding Sources | Prioritization Criteria | |||
| 1 | Facilities Plannning and Management | Personnel | $0.00 | $119,834.00 | ||
| Reorganize FPM | Based on the Bond and capital construction program, Facilities is managing a program twice as large as the District general fund in addition to its normal maintenance and operations functions. This request is to 1) reorganize Facilities Support Services and to reclassify the Office Coordinator to a supervisor; 2) reorganize the Supervisor of Building Maintenance and Grounds Maintenance to the Supervisor of Maintenance and Construction; and 3) reinstate and hire the Supervisor of Grounds Maintenance and eliminate the Grounds Lead duties. Due to the Bond Program and the additional workload these positions are critical with the passage of the bond. It would eliminate the need to fill the Assistant Director position. The Supervisor of Building Maintenance and Grounds Maintenance does not have sufficient oversight of the Grounds Maintenance Department. There is a need for direct supervision of the Grounds Maintenance Department, which cannot be performed at the lead level. This reorganization will reinstate and hire the Supervisor of Grounds Maintenance and eliminate the lead duties in Grounds Department. Funds to support this will come from the Assistant Director position. |
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| 2 | Facilities Planning and Management | Operating Expenses | $0.00 | $81,217.00 | ||
| Increase in Natural Gas and Electricity Cost | Main Campus - Due to the increased square footage of the three portables, Welding & Manufacturing Building, Kinesiology & Athletic Performance Center, and the addition of a Science Lab and due to the 15% increase costs in natural gas and electricity prices due to our solar systems being changed to a new Time of Use rate we will need an augmentation for utilities to support the main campus for the 19-20 fiscal year. � 11.000.210.1.657000.5510 - $28,800 � 11.000.210.1.657000.55520 - $32,417 Skyway Center � Due to the increased size of the Auto Diesel Lab and the 15% increase in natural gas and electricity prices for the 2019-2020 fiscal year the District will need an augmentation for utilities to support the Skyway Center program for the 19-20 fiscal year � � 11.000.210.3.657000.55510 � Natural Gas - $6,800 � 11.000.210.3.657000.55510 � Electricity - $2,200 Cosmetology � Now that program is in operation and true consumption has been determined and due to the 15% increase in natural gas and electricity prices the District will need an augmentation for utilities to support the Cosmetology program for the 19-20 fiscal year. Original estimate for electricity was $20K and the program is estimated to be $24K. Original estimate for natural gas was $5K and the program is estimated to be $14,400. � 11.000.210.8.300700.55510 � Natural Gas - $7,400.00 � 11.000.210.8.300700.55510 � Electricity - $3,600.00 |
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| 3 | Facilities Planning & Management | Operating Expenses | $0.00 | $1,205.00 | ||
| Increase in Water Cost by 15% at Skyway Center and Chico Center | Increase in Water Cost 15% at Skyway Center and Chico Center |
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| 4 | Facilities Planning and Management | Operating Expenses | $80,000.00 | $6,000.00 | ||
| Fire Prevention | Back-up generator transfer switch for FPM, Well 3, Sewer Treatment Plant ($80K) and larger fire break by Salt Creek crew ($6K). |
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| 5 | Facilities Planning and Management | Operating Expenses | 110002101651000 | $0.00 | $500.00 | |
| Increased in Air Quality Permit Cost | The annual Butte County Air Quality permit will increase by $500. This is due to additional boilers added to the campus for Welding & Manufacturing Building and Kinesiology & Athletic Performance Center. |
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| 6 | Facilities Planning and Management | Operating Expenses | 110002101655000 | $0.00 | $7,620.00 | |
| Increased Cost for Weed Abatement at the Storm Water Detention Pond at CHC | Increased cost to weed abatement at the storm water detention pond at CHC due to Butte County Vector Control verbal warning prior to a fine that this area must be maintained. |
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| 7 | Facilities Planning & Management | Facilities | $431,922.00 | $0.00 | ||
| Chiller Replacement - Allied Health Building | Chillers are failing and need replaced. They were installed in 1998 |
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| 8 | Facilities Planning and Management | Facilities | $64,419.00 | $0.00 | ||
| Replace MLR Package Units (3) | Units are original and 44 years old. They are failing and need replaced. |
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| 9 | Facilities Planning and Management | Facilities | $41,300.00 | $0.00 | ||
| HVAC Package Unit Repairs Various Buildings | Several of the original buildings have package units that are failing and need replaced. |
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| 10 | Facilities Planning and Management | Facilities | $68,480.00 | $0.00 | ||
| Boiler/Chiller Repair and Replacement | The annual boiler inspection showed failures in Library, Campus Center, Arts, MLR and WLR that need replaced. |
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| 11 | Facilities Planning and Management | Facilities | $164,303.00 | $0.00 | ||
| Repair electrical switchgear - Parking Lot 1 | The switchgear in this location supports a large portion of the campus and has failed and needs to be replaced. |
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| 12 | Facilities Planning and Management | Facilities | $88,500.00 | $0.00 | ||
| Install Water Diversion Meter | State Water Resource Board requires meters on all waterline that divert water to assist with drought requirements . Ag program needs to divert water to their outdoor labs and need the meter installed prior to the diversion being allowed. |
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| 13 | Facilities Planning and Management | Facilities | $30,000.00 | $0.00 | ||
| Campus Red Curb and Directional Arrow Painting | The campus parking lots red curbs and directional arrows have faded causing safety issues with traffic. Lines need to be repainted. |
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| 14 | Facilities Planning and Management | Facilities | $18,154.00 | $0.00 | ||
| Replace Entry Flooring AHPS South | Flooring at entry of AHPS South is failing and has trip hazards. Needs to be replaced. |
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| 15 | Facilities Planning and Management | Facilities | $11,800.00 | $0.00 | ||
| Replace Entry Flooring at Chico Center Student Lounge | Flooring at the Student Lounge is failing and causing trip hazards. Needs replaced. |
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| 16 | Facilities Planning and Management | Facilities | $41,075.00 | $0.00 | ||
| Campus walkway lighting repairs and replacement Quad Area and Athletic Area | Safety issue due to age of lights they are failing and need to be replaced. We will replace with LED lights. |
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| 17 | Facilities Planning and Management | Facilities | $55,696.00 | $0.00 | ||
| Domestic Water Heater Replacement | The domestic water heaters in AHPS, CDC, LRC, Life Science, and PSTC need to be replaced. They have reached their expected life cycle and have been noted by the inspector a failing and needing replaced. |
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| 18 | Facilities Planning and Management | Facilities | $53,607.00 | $0.00 | ||
| Repair of underground electrical conduit and bunkers (6) | Current underground electrical bunkers fill with water during rainy weather. The water floods into the attached buildings causing water damage. Bunkers need to be sealed. |
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| 19 | Facilities Planning and Management | Facilities | $89,276.00 | $0.00 | ||
| Replace Flooring Campus Center First Floor | Flooring on 1st floor of Campus Center is warping due to water intrusion. Floor needs replaced. Causing trip hazards. |
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| 20 | Facilities Planning and Management | Operating Expenses | $191,455.00 | $0.00 | ||
| Replace Flooring in Gym Labs | Main Gym Labs floor is original and has been diagnosed with termite damage. It needs replaced. |
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| 21 | Facilities Planning and Management | Facilities | $82,600.00 | $0.00 | ||
| Replace CDC Fencing | Fencing for Child Development Center does not meet current state standards and needs to be replaced. |
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| 22 | Facilities Planning and Management | Facilities | $167,163.00 | $0.00 | ||
| Rebuild Well House 1 (Lower Well) | Rebuild Well House 1 (Lower Well) |
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| 23 | Facilities Planning and Management | Facilities | 56220 | $55,000.00 | $0.00 | |
| Lactation Room at CHC | The law requires employers to provide a place for nursing that is not a bathroom. It must be completely private so that no one can see inside the space and no one is able to enter the space while it is being used. The current practice of lending office space to students and employees is not compliant. Facilities has agreed that the new private space will include: chair, small table, waste basket, at least one electrical outlet, a door that can be locked from the inside, and sink. Sink installation would require adding a waterline and waste line and some HVAC as there is none currently in the room. FPM says this will be an easier convert than other suggested rooms in CHC. |
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